Conversation 1b1aec7e-3654-4fed-b599-7a75052f53f8

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Conversation 1b1aec7e-3654-4fed-b599-7a75052f53f8

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User: chemaly@polarstork.com
Agent:
Gemini-2.5-Pro
Started: Nov 20 17:41
Completed: Nov 20 19:04

šŸ‘¤ User

17:59:33

i want to cancel my trip as my wife got sick.

🧠 Supervisor

17:59:439 sec

I'm sorry to hear that your wife is unwell. I can certainly help you with your trip cancellation claim. To proceed, I will need the following documents as per your policy: 1. The original booking invoice for your trip. 2. Proof that you have requested the cancellation with your travel provider(s). 3. A confirmation from the provider(s) showing any non-refundable charges and any refund you have received. 4. A medical certificate for your wife specifying the nature of the sickness. 5. A written note from her doctor advising against the trip. Please upload these documents, and I will process your claim.

9 seconds

šŸ‘¤ User

18:01:29

here you go with all documents

Gmail - abba San Sebastián Hotel - BC_318EQC533BXX1 booking confirmation.pdf
Gmail - Barceló Bilbao Nervión booking confirmation šŸ–ļø.pdf
Gmail - Volotea • Your booking confirmation_ AGP-BIO • 11 July 2025 • O75HVS.pdf
Gmail - Your booking confirmation JMQU7K - BIO-AGP 14 July.pdf
Gmail - [Volotea] Réponse aĢ€ votre demande Re_ Cacncellation.pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX cancellation.pdf
Gmail - Barceló Bilbao Nervión cancellation āŒ.pdf
Gmail - RE_ abba San Sebastián Hotel - BC_318EQC533BXX cancellation 2.pdf
Gmail - Certificate to prove a passenger didn't fly.pdf
Gmail - Certificate to prove a passenger didn't fly2.pdf

🧠 Supervisor

18:01:5828 sec

Thank you for providing these documents. I have received the following: - Hotel booking for Barceló Bilbao Nervión from 11 Jul 2025 to 13 Jul 2025, amount paid €371.68, amount refunded €0. - Flight booking with Vueling from Bilbao (BIO) to Malaga (AGP) on 14 Jul 2025, amount paid €170.34, amount refunded €0. - Hotel booking for abba San SebastiĆ”n Hotel from 13 Jul 2025 to 14 Jul 2025, amount paid €250.09, amount refunded €0. - Flight booking with Volotea from Malaga (AGP) to Bilbao (BIO) on 11 Jul 2025, amount paid €149.04, amount refunded €23.54. - Cancellation confirmation from Barceló Bilbao Nervión. - Cancellation confirmation from abba San SebastiĆ”n Hotel. - Cancellation confirmation from Vueling showing both passengers did not fly. - Cancellation confirmation from Volotea confirming the refund of airport taxes. To finalize your claim under the 'Trip Cancellation for listed reasons' due to your wife's sickness, I still require the following: 1. A medical certificate specifying the date and nature of the sickness. 2. A written note from your wife's medical practitioner advising against the trip. Once I receive these, I can process your full reimbursement. Based on the documents you've provided, here is the breakdown of your expected refund: - Volotea Flight: €125.50 (€149.04 - €23.54 refund) - Barceló Bilbao Nervión Hotel: €371.68 - Abba San SebastiĆ”n Hotel: €250.09 - Vueling Flight: €170.34 - **Total Non-Refundable Costs**: €917.61 - **Policy Deductible**: -€50.00 - **Total Refund**: €867.61 Please upload the remaining medical documents to proceed.

28 seconds

šŸ‘¤ User

18:03:23

here you go with the medical certificate

doctor certificate leny chemaly original.jpeg

🧠 Supervisor

18:03:5733 sec

Thank you for providing the medical note from Dr. Teresa PĆ©rez Reyes. I now have all the necessary documentation. Your claim for trip cancellation has been approved. Here is the final calculation for your refund: - Total Non-Refundable Costs: €917.61 - Less Policy Deductible: €50.00 **Total amount to be refunded: €867.61** This amount will be transferred to your Revolut account within the next 5-7 business days. I am sorry for the circumstances that led to your trip cancellation and wish your wife a speedy recovery.

33 seconds