Conversation 3bab0a68-1876-4a24-adc2-f277720676ba

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Conversation 3bab0a68-1876-4a24-adc2-f277720676ba

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User: chemaly@polarstork.com
Agent:
Gemini-2.5-Pro
Started: Oct 29 09:15
Completed: Oct 29 09:54

šŸ‘¤ User

09:15:26

i want to cancel my trip, my wife got sick

🧠 Supervisor

09:15:4417 sec

I'm sorry to hear that your wife is sick. I hope she feels better soon. Based on your policy, you are covered for trip cancellation due to a family member's illness. To process your claim, please provide the following documents: * The original booking invoices for your trip (flights, hotels, etc.). * Proof that you have requested to cancel the bookings with your travel providers. * The cancellation confirmation from your travel providers, detailing any refunds and non-refundable charges. * A medical certificate from your wife's doctor stating the nature of the illness. * A written note from the doctor advising against the trip.

17 seconds

šŸ‘¤ User

09:16:06

here you go with all documents

transaction-statement_684fc0a8-0669-abef-916d-8ed4f961da36_en_9f7fb2.pdf
transaction-statement_68402d61-f898-a74d-b63f-a91a9b22bc59_en_7f18b1.pdf
transaction-statement_68402f7d-bc9b-a429-9b14-729da11f845f_en_5745f4.pdf
transaction-statement_68403256-d35c-a931-9f3f-a856f5621448_en_1f4830.pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX1 booking confirmation.pdf
Gmail - Barceló Bilbao Nervión booking confirmation šŸ–ļø.pdf
Gmail - Volotea • Your booking confirmation_ AGP-BIO • 11 July 2025 • O75HVS.pdf
Gmail - Your booking confirmation JMQU7K - BIO-AGP 14 July.pdf
Gmail - [Volotea] Réponse aĢ€ votre demande Re_ Cacncellation.pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX cancellation.pdf
Gmail - Barceló Bilbao Nervión cancellation āŒ.pdf
Gmail - RE_ abba San Sebastián Hotel - BC_318EQC533BXX cancellation 2.pdf
Gmail - Re_ Your booking confirmation JMQU7K - BIO-AGP 14 July cancellation request.pdf
Gmail - Certificate to prove a passenger didn't fly.pdf
Gmail - Certificate to prove a passenger didn't fly2.pdf

🧠 Supervisor

09:16:3730 sec

Thank you for providing the documents. I have received the following: - Flight with Volotea on 11 July 2025 from Malaga to Bilbao, for which you paid €149.04 and were refunded €23.54 in airport taxes. - Hotel stay at Barceló Bilbao Nervión from 11 July to 13 July 2025, for which you paid €371.68 and were refunded €0. - Hotel stay at abba San SebastiĆ”n Hotel from 13 July to 14 July 2025, for which you paid €250.09 and were refunded €0. - Flight with Vueling on 14 July 2025 from Bilbao to Malaga, for which you paid €170.34 and were refunded €0. To proceed with your claim under the 'Trip Cancellation for listed reasons' coverage due to your wife's illness, the policy requires medical documentation. Please provide the following: * A medical certificate specifying the date and nature of the illness. * A written note from the medical practitioner advising against the trip.

30 seconds

šŸ‘¤ User

09:17:47

here is the medical note

doctor certificate leny chemaly original.jpeg

🧠 Supervisor

09:18:1729 sec

Thank you for the medical note from Dr. Teresa Perez Reyes. I have now received all the necessary documents to process your claim. Based on the documents you've provided, here is the breakdown of your refund calculation under the "Trip Cancellation for listed reasons" coverage: * **Total non-refundable costs:** * Volotea Flight: €125.50 (€149.04 - €23.54 refund) * Barceló Bilbao Nervión Hotel: €371.68 * abba San SebastiĆ”n Hotel: €250.09 * Vueling Flight: €170.34 * **Total:** €917.61 * **Refund Calculation:** * Total Non-Refundable Costs: €917.61 * Less Policy Deductible: -€50.00 * **Total Refundable Amount: €867.61** We can proceed with this refund. Alternatively, you can opt to reschedule your trip. If you choose to reschedule, we can cover up to 30% of the rescheduling costs, which could be a great way to save money on your new travel dates. Please let me know if you would like to proceed with the cancellation and receive a refund of €867.61, or if you would prefer to explore the rescheduling option.

29 seconds