Conversation 55ce7107-54cc-4887-89a7-fbcc669399cb

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Conversation 55ce7107-54cc-4887-89a7-fbcc669399cb

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User: chemaly@polarstork.com
Agent:
Gemini-2.5-Pro
Started: Apr 13 07:27
Completed: Apr 13 07:45

👤 User

07:27:42

I need to cancel my trip because my wife got sick

🧠 Supervisor

07:27:5513 sec

I am sorry to hear about your wife's sickness. I can certainly help you with your claim. To proceed, I will need a few documents from you: * Your original trip booking invoices (for flights, hotels, etc.). * Proof that you have requested the cancellation with your travel providers, detailing any non-refundable costs. * An initial medical certificate for your wife that specifies the nature of the sickness and the date it was diagnosed. * A written note from her medical practitioner advising against the trip. Please provide these documents so I can process your claim.

13 seconds

👤 User

07:28:30

Here you go

Gmail - [Volotea] Réponse à votre demande Re_ Cacncellation (2).pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX cancellation (2).pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX1 booking confirmation (2).pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX1 booking confirmation (4).pdf
Gmail - Barceló Bilbao Nervión booking confirmation 🏖️ (3).pdf
Gmail - Barceló Bilbao Nervión cancellation ❌ (2).pdf
Gmail - Certificate to prove a passenger didn't fly (2).pdf
Gmail - Certificate to prove a passenger didn't fly2 (2).pdf
Gmail - RE_ abba San Sebastián Hotel - BC_318EQC533BXX cancellation 2 (2).pdf
Gmail - Volotea • Your booking confirmation_ AGP-BIO • 11 July 2025 • O75HVS (4).pdf
Gmail - Your booking confirmation JMQU7K - BIO-AGP 14 July (3).pdf
transaction-statement_684fc0a8-0669-abef-916d-8ed4f961da36_en_9f7fb2 (3).pdf
transaction-statement_68402d61-f898-a74d-b63f-a91a9b22bc59_en_7f18b1 (2).pdf
transaction-statement_68402f7d-bc9b-a429-9b14-729da11f845f_en_5745f4 (2).pdf
transaction-statement_68403256-d35c-a931-9f3f-a856f5621448_en_1f4830 (2).pdf

🧠 Supervisor

07:29:0130 sec

Thank you for providing these documents. I have received the following: * Volotea flight booking and cancellation for a flight from Malaga to Bilbao on 11 July 2025, for which you paid €149.04 and were refunded €23.54. * Barceló Bilbao Nervión hotel booking and cancellation for a stay from 11 July 2025 to 13 July 2025, for which you paid €371.68 and were refunded €0.00. * Abba San Sebastián hotel booking and cancellation for a stay from 13 July 2025 to 14 July 2025, for which you paid €250.09 and were refunded €0.00. * Vueling flight booking and cancellation for a flight from Bilbao to Malaga on 14 July 2025, for which you paid €170.34 and were refunded €0.00. To proceed with your claim, I am still waiting for the medical documents for your wife. Please provide: * An initial medical certificate specifying the date and nature of the sickness. * A written note from her medical practitioner advising against the trip.

30 seconds

👤 User

07:29:28

Here you go

doctor certificate leny chemaly original (1).jpeg
1 seconds

👤 User

07:30:57

Here you go

doctor certificate leny chemaly original (1).jpeg

🧠 Supervisor

07:31:3335 sec

Thank you for providing the medical certificate. I have now received all the necessary documents. Summary of documents received: * Volotea flight booking and cancellation for a flight from Malaga to Bilbao on 11 July 2025, for which you paid €149.04 and were refunded €23.54. * Barceló Bilbao Nervión hotel booking and cancellation for a stay from 11 July 2025 to 13 July 2025, for which you paid €371.68 and were refunded €0.00. * Abba San Sebastián hotel booking and cancellation for a stay from 13 July 2025 to 14 July 2025, for which you paid €250.09 and were refunded €0.00. * Vueling flight booking and cancellation for a flight from Bilbao to Malaga on 14 July 2025, for which you paid €170.34 and were refunded €0.00. * Medical note from Dra. Teresa Pérez Reyes. Based on your policy, your claim for trip cancellation due to a covered medical reason is approved. Here is a breakdown of your reimbursement: * Total Trip Cost: €941.15 * Total Refund from Providers: €23.54 * Non-refundable Costs: €917.61 * Deductible: -€50.00 * **Total Refund: €867.61** Before I proceed with the cancellation and refund, would you like to consider rescheduling your trip? The insurance company can cover up to 30% of the rescheduling costs, which might be a good alternative. Please let me know if you'd prefer to reschedule or proceed with the cancellation.

35 seconds

👤 User

07:31:56

Let's proceed with cancellation

1 seconds