Conversation 7bd854db-f48c-4003-8b34-847cdc0c45d5

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Conversation 7bd854db-f48c-4003-8b34-847cdc0c45d5

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User: chemaly@polarstork.com
Agent:
Gemini-2.5-Pro
Started: Feb 06 18:26
Completed: Feb 06 18:47

šŸ‘¤ User

18:29:05

i want to cancel my trip as my wife got sick

🧠 Supervisor

18:29:2216 sec

I am very sorry to hear about your wife. I hope she recovers quickly. I can certainly help you with your trip cancellation claim. To process your claim, I will need the following documents: * The original booking invoices for your trip (flights, hotels, etc.). * Proof that you have cancelled the bookings with your travel providers. * Confirmation from the travel providers detailing any non-refundable charges and any refunds you have received. * A medical certificate from your wife's doctor stating the nature of the sickness. * A written note from the doctor advising against the trip.

16 seconds

šŸ‘¤ User

18:30:21

here you go with all documents

transaction-statement_684fc0a8-0669-abef-916d-8ed4f961da36_en_9f7fb2.pdf
transaction-statement_68402d61-f898-a74d-b63f-a91a9b22bc59_en_7f18b1.pdf
transaction-statement_68402f7d-bc9b-a429-9b14-729da11f845f_en_5745f4.pdf
transaction-statement_68403256-d35c-a931-9f3f-a856f5621448_en_1f4830.pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX1 booking confirmation.pdf
Gmail - Barceló Bilbao Nervión booking confirmation šŸ–ļø.pdf
Gmail - Volotea • Your booking confirmation_ AGP-BIO • 11 July 2025 • O75HVS.pdf
Gmail - Your booking confirmation JMQU7K - BIO-AGP 14 July.pdf
Gmail - [Volotea] Réponse aĢ€ votre demande Re_ Cacncellation.pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX cancellation.pdf
Gmail - Barceló Bilbao Nervión cancellation āŒ.pdf
Gmail - RE_ abba San Sebastián Hotel - BC_318EQC533BXX cancellation 2.pdf
Gmail - Certificate to prove a passenger didn't fly.pdf
Gmail - Certificate to prove a passenger didn't fly2.pdf

🧠 Supervisor

18:30:5129 sec

Thank you for providing these documents. I have received the following: * Flight booking confirmation for 11 July 2025 from Malaga to Bilbao, amount paid €149.04, amount refunded €23.54. * Hotel booking confirmation for Barceló Bilbao Nervión from 11 July to 13 July 2025, amount paid €371.68, amount refunded €0. * Hotel booking confirmation for abba San SebastiĆ”n Hotel from 13 July to 14 July 2025, amount paid €250.09, amount refunded €0. * Flight booking confirmation for 14 July 2025 from Bilbao to Malaga, amount paid €170.34, amount refunded €0. To proceed with your claim, I still need the medical certificate and the written note from your wife's doctor advising against the trip. Please upload them when you have a moment.

29 seconds

šŸ‘¤ User

18:32:35

here is the last document

doctor certificate leny chemaly original.jpeg

🧠 Supervisor

18:33:0530 sec

Thank you for the doctor's note from Dr. Teresa Perez Reyes. I now have all the documents needed to process your claim. Based on your policy, you are entitled to a refund for trip cancellation due to a covered medical reason. Here is a breakdown of your reimbursement: * **Total Non-Refundable Costs:** * Volotea Flight: €125.50 (€149.04 - €23.54 refund) * Barceló Bilbao Nervión Hotel: €371.68 * abba San SebastiĆ”n Hotel: €250.09 * Vueling Flight: €170.34 * **Total:** €917.61 * **Refund Calculation:** * Total Covered Amount: €917.61 * Less Policy Deductible: -€50.00 * **Total Refund Due: €867.61** Before we finalize the cancellation and refund, I'd like to let you know about an alternative. You can opt to reschedule your trip instead. If you choose this option, we can cover up to 30% of the rescheduling costs, which might be a better value for you. Would you like to explore rescheduling your trip, or should I proceed with the cancellation and issue the €867.61 refund?

30 seconds