Conversation 823b6667-0e46-404f-8100-3bfebc2b0541

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Conversation 823b6667-0e46-404f-8100-3bfebc2b0541

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User: chemaly@polarstork.com
Agent:
Gemini-2.5-Pro
Started: Jan 23 10:05
Completed: Jan 23 11:04

šŸ‘¤ User

10:35:09

i want to cancel my trip as my wife got sick

🧠 Supervisor

10:35:1910 sec

I am sorry to hear about your wife's sickness. I can help you with your claim. To proceed, please provide the following documents: - Your original trip booking invoice(s) and travel documents. - Proof that you requested the cancellation to the retailer, along with details of any refund received. - An initial medical certificate for your wife, specifying the date and nature of the sickness. - A written note from her medical practitioner advising against the trip.

10 seconds

šŸ‘¤ User

10:36:48

here are all the documents

transaction-statement_684fc0a8-0669-abef-916d-8ed4f961da36_en_9f7fb2.pdf
transaction-statement_68402d61-f898-a74d-b63f-a91a9b22bc59_en_7f18b1.pdf
transaction-statement_68402f7d-bc9b-a429-9b14-729da11f845f_en_5745f4.pdf
transaction-statement_68403256-d35c-a931-9f3f-a856f5621448_en_1f4830.pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX1 booking confirmation.pdf
Gmail - Barceló Bilbao Nervión booking confirmation šŸ–ļø.pdf
Gmail - Volotea • Your booking confirmation_ AGP-BIO • 11 July 2025 • O75HVS.pdf
Gmail - Your booking confirmation JMQU7K - BIO-AGP 14 July.pdf
Gmail - [Volotea] Réponse aĢ€ votre demande Re_ Cacncellation.pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX cancellation.pdf
Gmail - Barceló Bilbao Nervión cancellation āŒ.pdf
Gmail - RE_ abba San Sebastián Hotel - BC_318EQC533BXX cancellation 2.pdf
Gmail - Certificate to prove a passenger didn't fly.pdf
Gmail - Certificate to prove a passenger didn't fly2.pdf

🧠 Supervisor

10:37:2739 sec

Thank you for providing the documents. I have received the following: - Hotel booking for abba San SebastiĆ”n Hotel from 13 July 2025 to 14 July 2025, for which you paid €250.09 and were refunded €0. - Hotel booking for Barceló Bilbao Nervión from 11 July 2025 to 13 July 2025, for which you paid €371.68 and were refunded €0. - Flight booking with Volotea from Malaga to Bilbao on 11 July 2025, for which you paid €149.04 and were refunded €23.54. - Flight booking with Vueling from Bilbao to Malaga on 14 July 2025, for which you paid €170.34 and were refunded €0. - Confirmation of cancellation for the Vueling flight. To finalize your claim, please provide the medical documents for your wife: a medical certificate specifying the nature of the sickness and a note from her doctor advising against the trip. Here is a breakdown of your potential refund, pending receipt of the medical documents: Total Trip Costs: €941.15 (Flights: €319.38 + Hotels: €621.77) Less Refunds Received: -€23.54 (From Volotea) Total Non-Refundable Costs: €917.61 Less Policy Deductible: -€50.00 Total Refundable Amount: €867.61 Before we proceed with the cancellation, would you like to consider rescheduling your trip instead? Our policy can cover up to 30% of the associated costs, which may be a better option for you.

39 seconds

šŸ‘¤ User

10:38:15

here you go

doctor certificate leny chemaly original.jpeg

🧠 Supervisor

10:38:4429 sec

Thank you for providing the medical note from Dr. Teresa PĆ©rez Reyes. I now have all the necessary documents to finalize your claim. Your claim for trip cancellation has been approved. Here is a final breakdown of your refund: Total Trip Costs: €941.15 (Flights: €319.38 + Hotels: €621.77) Less Refunds Received: -€23.54 (From Volotea) Total Non-Refundable Costs: €917.61 Less Policy Deductible: -€50.00 Total Refund: €867.61 We will now process the payment. The amount of €867.61 will be transferred to your Revolut account. You will be notified once the transaction is complete.

29 seconds