Conversation 855e0355-4898-450a-845c-3ef543ae49ea

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Conversation 855e0355-4898-450a-845c-3ef543ae49ea

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User: chemaly@polarstork.com
Agent:
Gemini-2.5-Pro
Started: Apr 15 07:52
Completed: Apr 15 07:57

šŸ‘¤ User

07:52:45

my wife is sick I want to cancel my trip

🧠 Supervisor

07:52:516 sec

Thank you for providing the Revolut Ultra Plan Trip/Event Cancellation Insurance policy document. To process your claim for trip cancellation due to your wife's sickness, I will need the following documents: 1. **Original trip booking invoice(s)** and **travel documents** showing the dates and times of travel. 2. **Proof that you purchased the booking/ticket on your Revolut account** (while on an Ultra Plan, or within 1 day prior to upgrade to Ultra, or while on Metal Plan). 3. **Proof that you requested the booking/ticket cancellation to the retailer** and **details of all cancellation charges incurred / non-refundable fees** by the retailer. 4. **Proof of any refund received** from the retailer. 5. **An initial medical certificate** for your wife, specifying the date and nature of the sickness. 6. **A written note from your wife's medical practitioner** advising against the trip. 7. **Details of any other insurance** that may cover the same loss. Please provide these documents so I can proceed with evaluating your claim.

6 seconds

šŸ‘¤ User

07:53:32

here are the docs

claim form.pdf
Gmail - [Volotea] Réponse aĢ€ votre demande Re_ Cacncellation.pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX cancellation.pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX1 booking confirmation.pdf
Gmail - Barceló Bilbao Nervión booking confirmation šŸ–ļø.pdf
Gmail - Barceló Bilbao Nervión cancellation āŒ.pdf
Gmail - Certificate to prove a passenger didn't fly.pdf
Gmail - Certificate to prove a passenger didn't fly2.pdf
Gmail - RE_ abba San Sebastián Hotel - BC_318EQC533BXX cancellation 2.pdf
Gmail - Re_ Your booking confirmation JMQU7K - BIO-AGP 14 July cancellation request.pdf
Gmail - Volotea • Your booking confirmation_ AGP-BIO • 11 July 2025 • O75HVS.pdf
Gmail - Your booking confirmation JMQU7K - BIO-AGP 14 July.pdf
To_ Vueling Customer Service _ Claims Department Subject_ Refund Request_ Airport Taxes for Cancelled Flight – JMQU7K (1).pdf
transaction-statement_684fc0a8-0669-abef-916d-8ed4f961da36_en_9f7fb2.pdf
transaction-statement_68402d61-f898-a74d-b63f-a91a9b22bc59_en_7f18b1.pdf
transaction-statement_68402f7d-bc9b-a429-9b14-729da11f845f_en_5745f4.pdf
transaction-statement_68403256-d35c-a931-9f3f-a856f5621448_en_1f4830.pdf

🧠 Supervisor

07:54:0734 sec

Thank you for providing the documents. Here is a summary: - **Vueling Airlines Certificate (Mark Chemaly):** Certifies Mark Chemaly did not travel on flight VY2613 from Bilbao (BIO) to Malaga (AGP) on 2025-07-14. - **Vueling Airlines Certificate (Leny Chemaly):** Certifies Leny Chemaly did not travel on flight VY2613 from Bilbao (BIO) to Malaga (AGP) on 2025-07-14. - **Abba San SebastiĆ”n Hotel Cancellation Confirmation:** Confirms cancellation of a non-refundable booking for the Abba San SebastiĆ”n Hotel for July 13-14, 2025, with €250.09 paid and €0 refunded by the hotel. - **Barceló Bilbao Nervión Booking Confirmation:** Confirms a booking for Barceló Bilbao Nervión for July 11-13, 2025, with a total amount of €371.68 paid. - **Revolut EUR Statement (June 16, 2025):** Shows a €250.09 payment to Abba San Sebastian Hot on June 16, 2025. - **Revolut EUR Statement (June 4, 2025):** Shows a €371.68 payment to Revolut Travel*London (Barceló Bilbao Nervión) on June 4, 2025. - **Volotea Cancellation Refund Confirmation:** Confirms a refund of €23.54 for airport taxes for a flight from Malaga to Bilbao on July 11, 2025, with an original payment of €149.04. The remaining €125.50 is non-refundable by Volotea. - **Volotea Booking Confirmation:** Confirms a booking for Mark Chemaly and Leny Chemaly for a flight from Malaga (AGP) to Bilbao (BIO) on July 11, 2025, with €149.04 paid. - **Vueling Airport Tax Refund Confirmation:** Confirms a refund of €18.20 for airport taxes for a flight from Bilbao (BIO) to Malaga (AGP) on July 14, 2025, with an original payment of €170.34. The remaining €152.14 is non-refundable by Vueling. - **Barceló Bilbao Nervión Cancellation Confirmation:** Confirms cancellation of a booking for Barceló Bilbao Nervión for July 11-13, 2025, with €371.68 paid and €0 refunded by the hotel. - **Revolut EUR Statement (June 4, 2025 - Volotea):** Shows a €149.04 payment to Volotea on June 4, 2025. - **Revolut EUR Statement (June 4, 2025 - Vueling):** Shows a €170.34 payment to Vueling on June 4, 2025. To proceed with your claim for trip cancellation due to your wife's sickness, I still require the following: 1. **An initial medical certificate for your wife, specifying the date and nature of the sickness.** 2. **A written note from your wife's medical practitioner advising against the trip.** 3. **Details of any other insurance you may have that may cover the same loss.** Please provide these remaining documents.

34 seconds

šŸ‘¤ User

07:54:38

here's the medical doc

doctor certificate leny chemaly.jpeg

🧠 Supervisor

07:55:0022 sec

Thank you for providing the document. Here is an updated summary: - **Medical Certificate:** A medical certificate from Dra. Teresa PĆ©rez Reyes, dated July 11, 2025, stating Leny Chemaly is not in a condition to travel after medical treatment. - **Vueling Airlines Certificate (Mark Chemaly):** Certifies Mark Chemaly did not travel on flight VY2613 from Bilbao (BIO) to Malaga (AGP) on 2025-07-14. - **Vueling Airlines Certificate (Leny Chemaly):** Certifies Leny Chemaly did not travel on flight VY2613 from Bilbao (BIO) to Malaga (AGP) on 2025-07-14. - **Abba San SebastiĆ”n Hotel Cancellation Confirmation:** Confirms cancellation of a non-refundable booking for the Abba San SebastiĆ”n Hotel for July 13-14, 2025, with €250.09 paid and €0 refunded by the hotel. - **Barceló Bilbao Nervión Booking Confirmation:** Confirms a booking for Barceló Bilbao Nervión for July 11-13, 2025, with a total amount of €371.68 paid. - **Revolut EUR Statement (June 16, 2025):** Shows a €250.09 payment to Abba San Sebastian Hot on June 16, 2025. - **Revolut EUR Statement (June 4, 2025):** Shows a €371.68 payment to Revolut Travel*London (Barceló Bilbao Nervión) on June 4, 2025. - **Volotea Cancellation Refund Confirmation:** Confirms a refund of €23.54 for airport taxes for a flight from Malaga to Bilbao on July 11, 2025, with an original payment of €149.04. The remaining €125.50 is non-refundable by Volotea. - **Volotea Booking Confirmation:** Confirms a booking for Mark Chemaly and Leny Chemaly for a flight from Malaga (AGP) to Bilbao (BIO) on July 11, 2025, with €149.04 paid. - **Vueling Airport Tax Refund Confirmation:** Confirms a refund of €18.20 for airport taxes for a flight from Bilbao (BIO) to Malaga (AGP) on July 14, 2025, with an original payment of €170.34. The remaining €152.14 is non-refundable by Vueling. - **Barceló Bilbao Nervión Cancellation Confirmation:** Confirms cancellation of a booking for Barceló Bilbao Nervión for July 11-13, 2025, with €371.68 paid and €0 refunded by the hotel. - **Revolut EUR Statement (June 4, 2025 - Volotea):** Shows a €149.04 payment to Volotea on June 4, 2025. - **Revolut EUR Statement (June 4, 2025 - Vueling):** Shows a €170.34 payment to Vueling on June 4, 2025. The medical certificate and doctor's note requirements have now been met. To proceed with your claim, I still require the following: 1. **Details of any other insurance you may have that may cover the same loss.** Please provide this remaining document.

22 seconds

šŸ‘¤ User

07:55:13

there are none

🧠 Supervisor

07:55:3421 sec

Thank you for confirming that there are no other insurance policies. All necessary documents have now been received. Before I finalize the cancellation claim, would you like to explore rescheduling your trip instead of cancelling? Opting for rescheduling could potentially save you up to 30 percent that would be covered by the insurance company. Please let me know if you would like to proceed with rescheduling or if you wish to continue with the full cancellation.

21 seconds

šŸ‘¤ User

07:55:53

i want to continue with cancellation

🧠 Supervisor

07:56:1522 sec

Understood. You wish to proceed with the cancellation. Based on the documents provided and the "Trip Cancellation - Listed Reasons" coverage of your Revolut Ultra Plan, your claim will be processed as follows: **Trip Components and Costs:** * **Volotea Flight (Malaga to Bilbao on July 11, 2025):** * Amount Paid: €149.04 * Amount Refunded by Volotea (airport taxes): €23.54 * Non-refundable by Volotea: €125.50 * **Barceló Bilbao Nervión Hotel (July 11-13, 2025):** * Amount Paid: €371.68 * Amount Refunded by Hotel: €0.00 * Non-refundable by Hotel: €371.68 * **Abba San SebastiĆ”n Hotel (July 13-14, 2025):** * Amount Paid: €250.09 * Amount Refunded by Hotel: €0.00 * Non-refundable by Hotel: €250.09 * **Vueling Flight (Bilbao to Malaga on July 14, 2025):** * Amount Paid: €170.34 * Amount Refunded by Vueling (airport taxes): €18.20 * Non-refundable by Vueling: €152.14 **Calculation for Reimbursement:** * Total Non-Refundable Amount from Suppliers: €125.50 + €371.68 + €250.09 + €152.14 = **€899.41** * This claim falls under "Trip Cancellation - Listed Reasons" (due to serious sickness), which provides **100%** coverage of the non-refundable amount. * Policy Deductible: **€50.00** * Maximum Benefit per claim: €5,000 (Your claim of €899.41 is within this limit). **Total Refund Amount:** €899.41 (Total non-refundable) - €50.00 (Deductible) = **€849.41** We will proceed with a reimbursement of **€849.41** to your Revolut account.

22 seconds