Conversation 92e86f9d-db45-4827-8a13-6f061ef7b9ce

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Conversation 92e86f9d-db45-4827-8a13-6f061ef7b9ce

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User: chemaly@polarstork.com
Agent:
Gemini-2.5-Pro
Started: Jan 13 13:08
Completed: Jan 13 13:13

šŸ‘¤ User

13:09:45

i want to cancel my trip as my wife got sick

🧠 Supervisor

13:09:5610 sec

I am sorry to hear about your wife's illness. I can certainly help you with your trip cancellation claim. To proceed, I will need a few documents from you. Please provide the following: 1. The original booking invoices for your trip (flights, hotels, etc.). 2. The cancellation confirmation from your travel provider(s), showing any refunds or non-refundable amounts. 3. A medical certificate from your wife's doctor stating the nature of the illness. 4. A written note from the doctor advising her against travelling. Once I have these documents, I will be able to process your claim.

10 seconds

šŸ‘¤ User

13:11:31

here you go with all the documents.

transaction-statement_684fc0a8-0669-abef-916d-8ed4f961da36_en_9f7fb2.pdf
transaction-statement_68402d61-f898-a74d-b63f-a91a9b22bc59_en_7f18b1.pdf
transaction-statement_68402f7d-bc9b-a429-9b14-729da11f845f_en_5745f4.pdf
transaction-statement_68403256-d35c-a931-9f3f-a856f5621448_en_1f4830.pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX1 booking confirmation.pdf
Gmail - Barceló Bilbao Nervión booking confirmation šŸ–ļø.pdf
Gmail - Volotea • Your booking confirmation_ AGP-BIO • 11 July 2025 • O75HVS.pdf
Gmail - Your booking confirmation JMQU7K - BIO-AGP 14 July.pdf
Gmail - [Volotea] Réponse aĢ€ votre demande Re_ Cacncellation.pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX cancellation.pdf
Gmail - Barceló Bilbao Nervión cancellation āŒ.pdf
Gmail - RE_ abba San Sebastián Hotel - BC_318EQC533BXX cancellation 2.pdf
Gmail - Certificate to prove a passenger didn't fly.pdf
Gmail - Certificate to prove a passenger didn't fly2.pdf

🧠 Supervisor

13:12:0332 sec

Thank you for providing these documents. I have received the following: - Vueling flight confirmation for your trip from Bilbao to Malaga on 14 July 2025, for which you paid €170.34 and received no refund. - Volotea flight confirmation for your trip from Malaga to Bilbao on 11 July 2025, for which you paid €149.04 and were refunded €23.54. - Barceló Bilbao Nervión hotel confirmation for your stay from 11 July to 13 July 2025, for which you paid €371.68 and received no refund. - Abba San SebastiĆ”n hotel confirmation for your stay from 13 July to 14 July 2025, for which you paid €250.09 and received no refund. - Proof of payment for all bookings. - Cancellation confirmations for all bookings. To continue with your claim, please provide the medical documents I requested earlier: a medical certificate for your wife and a doctor's note advising against travel.

32 seconds

šŸ‘¤ User

13:13:08

here is the medical document.

doctor certificate leny chemaly original.jpeg

🧠 Supervisor

13:13:3324 sec

Thank you for the medical certificate from Dr. Teresa Perez Reyes. I have now received all the necessary documents to process your claim. Based on the "Trip Cancellation for listed reasons" coverage, your total non-refundable expenses are €917.61. After applying the €50 deductible, the total refundable amount is €867.61. Here is a breakdown of the calculation: - Vueling flight: €170.34 - Volotea flight: €125.50 (€149.04 - €23.54 refund) - Barceló Bilbao Nervión hotel: €371.68 - Abba San SebastiĆ”n hotel: €250.09 - Total non-refundable costs: €917.61 - Less deductible: -€50.00 - Total Refund: €867.61 Before we proceed with the cancellation and refund, I'd like to inform you about an alternative. You have the option to reschedule your trip instead of canceling it. If you choose to reschedule, we can cover up to 30% of the rescheduling costs, which might be a more beneficial option for you. Please let me know if you would like to opt-in for rescheduling or if you prefer to proceed with the cancellation.

24 seconds