Conversation 957a7d4a-7871-4ee0-84e0-2ec9a7841602

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Conversation 957a7d4a-7871-4ee0-84e0-2ec9a7841602

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User: chemaly@polarstork.com
Agent:
Gemini-2.5-Pro
Started: Jan 23 09:02
Completed: Jan 23 09:15

šŸ‘¤ User

09:02:24

i want to cancel my trip as my wife got sick

🧠 Supervisor

09:02:3712 sec

I'm sorry to hear about your wife's sickness. I can certainly help you with your trip cancellation claim. To proceed, please provide the following documents: * The original booking invoices for your trip (e.g., flights, hotels). * Proof of cancellation for all your bookings, showing any non-refundable amounts and any refunds you have received. * An initial medical certificate for your wife that specifies the date and nature of the sickness. * A written note from her medical practitioner advising against the trip.

12 seconds

šŸ‘¤ User

09:03:24

here you go all documents

transaction-statement_68402f7d-bc9b-a429-9b14-729da11f845f_en_5745f4.pdf
transaction-statement_684fc0a8-0669-abef-916d-8ed4f961da36_en_9f7fb2.pdf
transaction-statement_68403256-d35c-a931-9f3f-a856f5621448_en_1f4830.pdf
transaction-statement_68402d61-f898-a74d-b63f-a91a9b22bc59_en_7f18b1.pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX1 booking confirmation.pdf
Gmail - Your booking confirmation JMQU7K - BIO-AGP 14 July.pdf
Gmail - Volotea • Your booking confirmation_ AGP-BIO • 11 July 2025 • O75HVS.pdf
Gmail - Barceló Bilbao Nervión booking confirmation šŸ–ļø.pdf
Gmail - Barceló Bilbao Nervión cancellation āŒ.pdf
Gmail - [Volotea] Réponse aĢ€ votre demande Re_ Cacncellation.pdf
Gmail - RE_ abba San Sebastián Hotel - BC_318EQC533BXX cancellation 2.pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX cancellation.pdf
Gmail - Certificate to prove a passenger didn't fly2.pdf
Gmail - Certificate to prove a passenger didn't fly.pdf
doctor certificate leny chemaly original.jpeg

🧠 Supervisor

09:04:0238 sec

Thank you for providing the documents. I have received the following: * Hotel booking for abba San SebastiĆ”n Hotel from 13 July 2025 to 14 July 2025, for the amount of €250.09, which was not refunded. * Hotel booking for Barceló Bilbao Nervión from 11 July 2025 to 13 July 2025, for the amount of €371.68, which was not refunded. * Flight booking with Vueling from Bilbao to Malaga on 14 July 2025, for the amount of €170.34, which was not refunded. * Flight booking with Volotea from Malaga to Bilbao on 11 July 2025, for the amount of €149.04, with a refund of €23.54. * A medical note from Dr. Teresa Perez Reyes. Since all documents have been provided, I can proceed with your claim. Based on the policy, your claim for trip cancellation due to your wife's sickness is covered. Here is a breakdown of your reimbursement: - Non-refundable hotel costs: €371.68 + €250.09 = €621.77 - Non-refundable flight costs: (€149.04 - €23.54) + €170.34 = €295.84 - Total non-refundable amount: €621.77 + €295.84 = €917.61 - Less policy deductible: €50.00 - Total reimbursement: €867.61 We will refund you a total of €867.61. Before we finalize the cancellation and refund, would you like to consider rescheduling your trip instead? Our rescheduling option allows you to save up to 30% on your new booking, which would be covered by us. Please let me know if you'd prefer this option.

38 seconds

šŸ‘¤ User

09:04:19

i dont want to reschedule.

🧠 Supervisor

09:04:3819 sec

I understand. I will proceed with the cancellation and process your refund of €867.61. The amount will be transferred to your Revolut account. Please allow a few business days for the payment to be processed. Is there anything else I can help you with?

19 seconds