Conversation a84fc8f6-71b0-47f2-b27a-0790ddb45f8a

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Conversation a84fc8f6-71b0-47f2-b27a-0790ddb45f8a

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User: chemaly@polarstork.com
Agent:
Gemini-2.5-Pro
Started: Nov 24 09:10
Completed: Nov 24 10:55

šŸ‘¤ User

09:40:05

i want to cancel my trip as my wife got sick.

🧠 Supervisor

09:40:1812 sec

I am very sorry to hear about your wife's sickness. I can certainly help you with your trip cancellation claim. To proceed, I will need a few documents from you. Please provide the following: * Your original trip booking invoices and travel documents. * Proof that you have requested the cancellation with your travel provider(s), detailing any non-refundable charges. * An initial medical certificate for your wife that specifies the date and nature of her sickness. * A written note from her medical practitioner advising against the trip.

12 seconds

šŸ‘¤ User

09:41:26

here are all the documents

transaction-statement_684fc0a8-0669-abef-916d-8ed4f961da36_en_9f7fb2.pdf
transaction-statement_68402d61-f898-a74d-b63f-a91a9b22bc59_en_7f18b1.pdf
transaction-statement_68402f7d-bc9b-a429-9b14-729da11f845f_en_5745f4.pdf
transaction-statement_68403256-d35c-a931-9f3f-a856f5621448_en_1f4830.pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX1 booking confirmation.pdf
Gmail - Barceló Bilbao Nervión booking confirmation šŸ–ļø.pdf
Gmail - Volotea • Your booking confirmation_ AGP-BIO • 11 July 2025 • O75HVS.pdf
Gmail - Your booking confirmation JMQU7K - BIO-AGP 14 July.pdf
Gmail - [Volotea] Réponse aĢ€ votre demande Re_ Cacncellation.pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX cancellation.pdf
Gmail - Barceló Bilbao Nervión cancellation āŒ.pdf
Gmail - RE_ abba San Sebastián Hotel - BC_318EQC533BXX cancellation 2.pdf
Gmail - Certificate to prove a passenger didn't fly.pdf
Gmail - Certificate to prove a passenger didn't fly2.pdf

🧠 Supervisor

09:41:5023 sec

Thank you for providing these documents. I have received the following: * Hotel booking for Abba San SebastiĆ”n Hotel for July 13-14, 2025, for €250.09, with a refund of €0. * Hotel booking for Barceló Bilbao Nervión for July 11-13, 2025, for €371.68, with a refund of €0. * Flight booking with Volotea from Malaga to Bilbao on July 11, 2025, for €149.04, with a refund of €23.54. * Flight booking with Vueling from Bilbao to Malaga on July 14, 2025, for €170.34, with a refund of €0. To complete your claim, please provide the medical documents I requested earlier: the initial medical certificate for your wife and the written note from her doctor advising against the trip.

23 seconds

šŸ‘¤ User

09:42:57

here you go

doctor certificate leny chemaly original.jpeg

🧠 Supervisor

09:43:2426 sec

Thank you for the medical certificate from Dr. Teresa Perez Reyes. I have now received all the necessary documents to process your claim. Based on your policy, here is a breakdown of your refund: * **Total Trip Costs:** €941.15 (Hotels: €621.77, Flights: €319.38) * **Refunds from Providers:** €23.54 (Volotea) * **Non-Refundable Amount:** €917.61 * **Policy Deductible:** -€50.00 **Total Refundable Amount: €867.61** Before we proceed with the cancellation and refund, would you like to consider rescheduling your trip? By opting for rescheduling, we can cover up to 30% of the costs for the new arrangements, which could be a beneficial alternative for you.

26 seconds

šŸ‘¤ User

09:44:31

i dont want to reschedule

🧠 Supervisor

09:44:4917 sec

Understood. I will proceed with the cancellation and the refund. You will receive a total of €867.61 back to your account. The funds should be available within 5-7 business days. I will let you know once the transaction has been completed.

17 seconds