Conversation c4f2fe74-67a1-477b-be8d-715eaf3d48f2

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Conversation c4f2fe74-67a1-477b-be8d-715eaf3d48f2

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User: chemaly@polarstork.com
Agent:
Gemini-2.5-Pro
Started: Apr 13 07:14
Completed: Apr 13 07:24

šŸ‘¤ User

07:15:09

I need to cancel my trip

🧠 Supervisor

07:15:2010 sec

I understand you need to cancel your trip. I can help you with that. To start the process, please provide me with the booking confirmations for your trip, including flights and hotels, and let me know the reason for the cancellation.

10 seconds

šŸ‘¤ User

07:16:04

My wife was sick

Gmail - Certificate to prove a passenger didn't fly (2).pdf
Gmail - Certificate to prove a passenger didn't fly2 (2).pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX cancellation (2).pdf
Gmail - RE_ abba San Sebastián Hotel - BC_318EQC533BXX cancellation 2 (2).pdf
Gmail - [Volotea] Réponse aĢ€ votre demande Re_ Cacncellation (2).pdf
Gmail - Barceló Bilbao Nervión cancellation āŒ (2).pdf
Gmail - Barceló Bilbao Nervión booking confirmation šŸ–ļø (3).pdf
Gmail - Volotea • Your booking confirmation_ AGP-BIO • 11 July 2025 • O75HVS (4).pdf
Gmail - Your booking confirmation JMQU7K - BIO-AGP 14 July (3).pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX1 booking confirmation (4).pdf
Gmail - abba San Sebastián Hotel - BC_318EQC533BXX1 booking confirmation (2).pdf
transaction-statement_68402d61-f898-a74d-b63f-a91a9b22bc59_en_7f18b1 (2).pdf
transaction-statement_68403256-d35c-a931-9f3f-a856f5621448_en_1f4830 (2).pdf
transaction-statement_684fc0a8-0669-abef-916d-8ed4f961da36_en_9f7fb2 (3).pdf
transaction-statement_68402f7d-bc9b-a429-9b14-729da11f845f_en_5745f4 (2).pdf

🧠 Supervisor

07:16:4642 sec

Thank you for providing the documents. I have received the following: - Hotel booking for Barceló Bilbao Nervión from 11 July to 13 July 2025, for which you paid €371.68 and were refunded €0. - Hotel booking for abba San SebastiĆ”n Hotel from 13 July to 14 July 2025, for which you paid €250.09 and were refunded €0. - Flight booking with Volotea from Malaga (AGP) to Bilbao (BIO) on 11 July 2025, for which you paid €149.04 and were refunded €23.54 in airport taxes. - Flight booking with Vueling from Bilbao (BIO) to Malaga (AGP) on 14 July 2025, for which you paid €170.34 and were refunded €0. - Proof of cancellation for all your bookings. As you have not provided a specific reason for cancellation that is listed in the policy, your claim will be processed under the 'Cancel for any reason' coverage. This means you are entitled to a refund of 70% of your non-refundable expenses. Here is a breakdown of your refund calculation: - Total trip costs: €941.15 (€371.68 + €250.09 + €149.04 + €170.34) - Refunds received from providers: €23.54 - Total non-refundable costs: €917.61 - Insurance coverage (70%): €642.33 Based on the documents provided, you will be refunded a total of €642.33. Before we finalize this cancellation, would you be interested in rescheduling your trip instead? Our insurance can cover up to 30% of the rescheduling costs, which might be a better option for you.

42 seconds

šŸ‘¤ User

07:17:47

oops - here is the doctor's note

doctor certificate leny chemaly original (1).jpeg

🧠 Supervisor

07:18:1831 sec

Thank you for providing the doctor's note from Dra. Teresa PĆ©rez Reyes. This provides a valid medical reason for the cancellation, which is a covered circumstance under your policy. Your claim now falls under the 'Trip Cancellation for Listed Reasons' coverage. This means you will be reimbursed for 100% of your non-refundable costs, minus a €50 deductible. Here is the updated breakdown of your refund: - Total trip costs: €941.15 (€371.68 for hotels + €319.38 for flights) - Refunds received from providers: €23.54 - Total non-refundable costs: €917.61 - Insurance coverage (100%): €917.61 - Less deductible: -€50.00 Based on this, you will receive a total refund of €867.61. I will now proceed with the payment.

31 seconds